APXPRESS

Open your inbox, snap a photo of a vendor bill, and let the rest run itself. With APXPRESS, intake starts where your documents live—email, scans, PDFs, or EDI feeds. Bills are captured and read automatically, with vendor identification, header and line details, and smart coding suggestions based on prior activity. Duplicate checks run in the background, and purchase orders can be matched before a human ever touches the record. Your AP queue shows confidence scores and only flags items that need a quick edit, so you can submit a clean packet for sign‑off in minutes.

Approvals adapt to how your company works. Build rules by amount, department, project, cost center, or vendor profile; assign alternates for time off; and set time limits to keep things moving. Approvers can review on desktop or mobile, see the original invoice, add comments, and approve, reject, or request changes with one tap. If something doesn’t line up—price variance, receipt missing, duplicate suspected—it’s routed to a focused exception workspace. There, users see context, prior correspondence, and resolution options. Every action is logged so audits are straightforward and nothing slips through the cracks.

Once greenlit, APXPRESS hands off postings to your finance system with ready‑made ERP connections. Status updates flow both ways, so AP teams, controllers, and project leads share the same source of truth. Dashboards highlight liabilities by due date, entity, and project, letting you plan outflows and avoid surprises. An end‑to‑end trace view shows who did what and when, supporting month‑end close tasks like reconciling received vs. posted items and identifying missing documents early. Use scheduled reports to alert stakeholders about upcoming obligations and bottlenecks before they become urgent.

Rolling APXPRESS out is straightforward: bring in suppliers and POs, map your chart of accounts, and tune approval paths. Connect through Boomi, Q‑Xtend, or Progress components to sync with QAD and related systems, then refine reports with the QAD reporting framework. If you need help, ERP consulting and managed services are available, and repetitive steps can be automated with robotic process automation. Start with one business unit, track cycle time, error rate, and touchless throughput, and expand once you’ve locked in the wins—no paper piles, fewer manual fixes, and faster, clearer payables from intake to posting.